--- title: "TalentIQ — HR Portal" url: "https://www.girishhegde.com/talentiq" language: "en" --- What is TalentIQ? AI-driven HR portal \(SaaS\) designed to streamline the recruitment process for organizations of all sizes. Overview The platform empowers HR professionals to post job openings, automatically match candidate resumes using AI, and schedule interviews efficiently. Additionally, TalentIQ provides detailed reporting and dashboard views, allowing HR teams to track hiring progress, candidate quality, and interviewer feedback, all in one place. ![TalentIQ Dashboard](https://20l43wd5v0.koniglecdn.com/images/talent-iq-banner.webp) Persona 1 ![HR Manager](https://placehold.co/188x188/dbeafe/3b82f6?text=HR+Manager) HR Manager Mid-level Recruiter What i do? Job Postings & Campaign Management Resume Screening & Shortlisting Interview Scheduling Applicant Tracking Collaboration with Hiring Teams Common Pain Points Overwhelmed with managing a large number of job applications manually. Difficulty in identifying the most relevant resumes among a sea of applications. Time-consuming to track each candidate's status in the hiring pipeline. User Needs Automated tools to shortlist resumes based on job descriptions. Easy communication with applicants and scheduling interviews. Insights into the progress of hiring campaigns and candidate quality. Key use-cases Creating Job Postings The HR Manager can easily create and publish job listings to multiple platforms from a centralized location. They can customize job descriptions and requirements to ensure accurate communication of job roles to potential candidates. AI-Powered Resume Screening HR Managers can utilize AI algorithms to filter resumes based on specific job criteria, automatically shortlisting the best-fit candidates. This significantly reduces manual effort and ensures higher accuracy in identifying qualified applicants. Interview Scheduling and Coordination The platform offers tools to schedule interviews seamlessly, syncing with calendars of both candidates and interviewers. HR Managers can avoid scheduling conflicts and send automated reminders to all participants. Tracking Candidate Progress A built-in applicant tracking system \(ATS\) allows HR Managers to monitor the progress of each candidate across various stages, from application to interview and offer. They can also generate reports to analyze the efficiency of the recruitment pipeline. Persona 2 ![HR Lead](https://static.wixstatic.com/media/11062b_953c1d4956d04539aeeed927240553fd~mv2.jpg/v1/crop/x_1398,y_0,w_2662,h_3327/fill/w_188,h_188,al_c,q_80,usm_0.66_1.00_0.01,enc_avif,quality_auto/Work%20From%20Home.jpg) HR Lead Senior-level What i do? Team Oversight Performance Monitoring Strategy Development Stakeholder Communication Compliance & Policy Implementation Common Pain Points Lack of centralized reporting to track recruitment performance. Difficulty managing the coordination between HR team members and hiring managers. Inconsistent candidate evaluation processes across different interviewers. User Needs A clear, centralized dashboard that tracks all recruitment activities across departments. Tools to assign tasks to recruiters and ensure candidate evaluation is standardized. The ability to generate reports on time-to-hire, cost-per-hire, and overall recruitment efficiency. Key use-cases Overseeing Recruitment Team Performance The HR Lead can monitor the recruitment team's activities, ensuring all roles are being filled efficiently. They use the platform's analytics to track KPIs like time-to-hire and quality of hire, making data-driven decisions to improve team performance. Strategy Development and Alignment with Business Goals The HR Lead creates recruitment strategies aligned with the company's business objectives. They can track the recruitment pipeline, assess current talent pools, and adjust strategies in real-time based on hiring needs and organizational priorities. Compliance Management Ensuring that the recruitment process adheres to local employment laws, diversity policies, and internal HR standards is critical. The HR Lead uses the platform's built-in compliance tools to monitor each step of the hiring process, reducing legal and regulatory risks. Resource Allocation and Budget Management The HR Lead allocates budgets and resources across the recruitment process efficiently. By using the platform's cost-per-hire metrics and candidate sourcing channels, they can ensure optimal use of the recruitment budget and adjust spending as needed. Persona 3 ![Interviewer](https://static.wixstatic.com/media/11062b_539e26e6c0a9408bb07c5382979886b1~mv2.jpeg/v1/crop/x_1075,y_0,w_2458,h_3072/fill/w_188,h_188,al_c,q_80,usm_0.66_1.00_0.01,enc_avif,quality_auto/Remote%20Working.jpeg) Interviewer Employee involved in hiring What i do? Interview Preparation Conducting Interviews Providing Feedback Collaborating with HR Scheduling Availability Common Pain Points Lack of visibility into candidate backgrounds before interviews. Difficulty in managing multiple interviews and giving feedback quickly. The interview process is often unstructured and unclear. User Needs Easy access to candidate profiles, including resumes, skillsets, and past experiences. A streamlined process to provide interview feedback right after the meeting. A clear schedule for upcoming interviews and real-time updates on the recruitment status. Key use-cases Pre-Interview Preparation Interviewers can access detailed candidate profiles and AI-generated summaries before conducting interviews. This helps them prepare for the interview by reviewing resumes, previous communications, and relevant skill assessments. Structured Interviewing and Evaluation The interviewer conducts structured interviews using standardized templates and provides post-interview evaluations through the platform. This ensures that all candidates are assessed fairly and consistently, enhancing the quality of hiring decisions. Collaborating with HR on Candidate Feedback Interviewers can submit feedback in real-time through the platform, making it easier to communicate with HR about candidates. This collaborative approach helps in refining the candidate pool and quickly moving the best candidates through the process. Managing Interview Schedules Interviewers can manage their interview schedules within the platform, syncing with their personal calendars. This avoids scheduling conflicts and ensures that the interview process remains streamlined and on track. User Interviews & Surveys Key objective Identify pain points in resume screening and candidate tracking. Understand existing tools and processes used by HR teams. Validate the need for an AI-driven solution. Challenge "Screening resumes manually is exhausting, we miss good candidates because of volume." – Recruiter, IT Company Challenge "Scheduling across multiple calendars is a nightmare, and candidates often miss updates." – HR Manager, Startup Challenge "We track candidates in spreadsheets, which gets messy when multiple people are hiring." – Talent Acquisition Lead Survey Highlights: 65%Respondents Respondents said they spend more than 10 hours per week on manual resume screening. 72%Respondents Reported difficulties managing interview schedules across teams. 58%Respondents Expressed the need for a central dashboard to monitor candidate progress. Pain Point Mapping Problem Impact Opportunity Recruiters spend excessive time reviewing resumes, often missing qualified candidates. Hiring delays and frustration. AI-driven resume matching with confidence scores and smart filters. Interviews managed via emails, spreadsheets, and separate calendar tools. Scheduling conflicts, missed interviews, poor candidate experience. Integrated smart scheduler with calendar sync and candidate notifications. HR teams lack a single source of truth for tracking candidates and job status. Miscommunication, duplicate efforts, lack of accountability. Unified dashboard showing pipeline, candidate stages, and feedback in real time. Translate into Design Decisions | Resume Screening | Scheduling | Candidate Tracking ---|---|---|--- Before | Manual filtering | Email chains | Excel tracking After | AI Matching | Smart Scheduler | Unified Dashboard → Manual screening → AI Resume Matching with filters + match scores → "scheduling conflicts" → Smart Scheduler with calendar integration → "no single source of truth" → Unified Dashboard for job + candidate tracking Impact 40% Resume screening time reduced 25% Interview no-shows dropped 90% Recruiter satisfaction improved User Journey / Workflow Mapping Information Architecture Talent IQ Dashboard Overview of job postings, candidate statistics, interview schedules. Job Openings List of open positions and their details. Active Openings Archived Openings Create New Job Candidates Resume collection, AI-powered search, and screening tools. All Candidates Candidate Details Interview Schedule Calendar and tools for scheduling interviews. Calendar View Upcoming Interviews Past Interviews Reports Generate reports on hiring progress, interview outcomes, etc. Hiring Funnel Interview Performance Settings Account settings, notification preferences, user permissions. Account Settings Team Settings Notification Settings HR HR Manager \(Mid-Level Recruiter\) — Daily User Flow Talent IQ Start of day Dashboard Posting New Job? Job Opening List of current open jobs Create New Job Candidate Screening? Candidates * All candidates across job openings * Filtered by Job / AI Matching * Candidate Status Matching Candidates? Scheduling Interview? Interview Schedule * Calendar View * Upcoming Interviews * Past Interviews Track Daily Progress? HL HR Lead \(Senior-Level, Overseeing Recruitment Team\) — Daily User Flow Talent IQ Start of day Dashboard Review Team Activity Job Opening Intervention: * Assigning team members to screen candidates * Update job posting * Send feedback to HR Manager Strategic Planning Strategic Planning Candidates Generate HR team level report Report Funnel End of Day IV Interviewer \(Employee Involved in Hiring\) — Daily User Flow Talent IQ Start of day Dashboard \(My task\) To check List of Interviewing Candidates? Interview Schedule Review Candidate? Take Interview Candidate Profile Scheduling Interview? Candidates Track Daily Progress? Conduct a Interview Submit Interview Result Record Notes and Ratings End of Day Empathy Map 👩‍💼 Anjali Sharma Recruiter Say * I need to fill this role fast. * There are too many resumes to go through. * Interviewers never update feedback on time. Think Are we attracting the right talent? If I don't close positions quickly, management won't be happy. Wish I had AI tools to do initial screening. Feel * Stressed by hiring targets. * Frustrated when candidates drop out. * Pressured by managers. * Relieved when good candidates accept offers. Do * Post jobs on multiple portals. * Manually shortlist resumes. * Follow up with interviewers for feedback. * Maintain spreadsheets to track hiring progress. 👨‍💻 Rajiv Menon Sr. Manager Say * I don't have time for so many interviews. * Some resumes don't even match the role. * I'll give feedback later… I'm too busy now. Think Why am I interviewing irrelevant candidates? Recruiters should pre-screen better. I wish feedback could be shared in a quick, structured way. Feel * Overloaded with interview schedules. * Irritated by repetitive, low-quality interviews. * Responsible for making the right hiring decision. * Satisfied when a candidate is truly a great fit. Do * Conducts multiple interviews daily. * Gives feedback late or in scattered formats \(email, chat\). * Relies on recruiter updates for candidate pipeline. * Sometimes skips adding notes due to time pressure. Notes AI Resume Matching \(reduces interviewer overload\). Feedback Dashboards \(streamlines interviewer input\). Pipeline Visibility \(keeps recruiter + interviewer aligned\). Card sorting To understand how recruiters and interviewers naturally group filters and data attributes, so the system's navigation, filter panel, and candidate/job tables match their mental model. Job Opening Attributes Job Title Department Job Type \(Full-time / Contract / Internship\) Location Number of Positions Required Skills Preferred Skills Salary Range Experience Level Job Description Job Status \(Open, Draft, Closed\) Source Channels \(LinkedIn, Naukri, Referral\) Attachments \(JD, company profile\) Candidate Profile Attributes Candidate Name Current Role Current Company Match Score % Resume File Applied For \(Job Title\) Total Experience Location / Preferred Location Relevant Experience Skills Education Status \(New, Shortlisted, Interview, Hired, Rejected\) Source \(Job Board, Referral, Agency\) Application Date Availability \(Notice Period\) Interview Attributes Candidate Name Interview Round Interview Date & Time Duration Interviewer\(s\) Assigned Job Applied Location / Meeting Link Interview Type Feedback Status \(Pending, Submitted\) Result \(Pass, Fail, On Hold\) Analytics Metrics Total Applications Hires Made Time-to-Hire \(Avg Days\) Drop-off Rate Recruiter Efficiency Score Source of Hire % Department-wise Hiring Job Performance Feedback Submission Rate Candidate Satisfaction Score Offer Acceptance Rate Recruiter Workflow Steps Post Job Opening Share on Job Boards Collect Applications Shortlist Candidates Assign Interviewers Schedule Interviews Send Reminders Make Offer Wireframing ![Wireframing screens](https://www.figma.com/api/mcp/asset/f0c13354-1518-4008-8307-bf51cc1fe3b0) Wireframe * ![Hi-Fi Mockup 1](https://20l43wd5v0.koniglecdn.com/images/dashboard.webp) * ![Hi-Fi Mockup 2](https://20l43wd5v0.koniglecdn.com/images/job-opening.webp) * ![Hi-Fi Mockup 3](https://20l43wd5v0.koniglecdn.com/images/interview-1.webp) * ![Hi-Fi Mockup 4](https://20l43wd5v0.koniglecdn.com/images/calendar.webp) * ![Hi-Fi Mockup 5](https://20l43wd5v0.koniglecdn.com/images/interview.webp) * ![Hi-Fi Mockup 5](https://20l43wd5v0.koniglecdn.com/images/candidates.webp) 1 / 5 ![Full size mockup]() 1 / 5 ↑